Vanguard University Career Fair - Assistant Project Coordinator And Events Team Application

Assistant Project Coordinator

Arellano Associates (AA) is a specialized public outreach and communications consulting firm focusing on public infrastructure, transportation, and community planning programs throughout Southern California and beyond. The Assistant Project Coordinator (APC) is a full-time position, which performs a variety of tasks for public outreach and stakeholder engagement programs as a member of a project team and under the guidance of a project manager. This is an entry-level position with opportunities for ongoing growth within the company.

Department: Projects Team

Employment Type: Full Time

Location: Southern California

Workplace Type: Hybrid

Compensation: $25.00 / hour

Key Responsibilities

• Content Creation: Draft written text for various collateral materials, including fact sheets, brochures, newsletters, posters, e-communications, and social media content.
• Event Coordination: Complete tasks needed for in-person public engagement events, such as public meetings, pop-up events, and special events, including meeting logistics, supplies, and event staffing.
• Tech Tools Application: Assist in applying the latest tech tools to communicate project information and receive public input, utilizing platforms like ArcGIS, SurveyMonkey, MetroQuest, Poll Everywhere, TypeForm, Google Forms, Salesforce, WordPress, dashboards, interactive maps, etc.
• Adobe Creative Suite: Use Adobe Creative Suite programs for basic file creation and editing, including InDesign, Illustrator, PhotoShop, and/or PremierePro.
• Vendor Coordination: Coordinate vendor services, including printing, catering services, translation and interpretation services, toll-free phone lines, etc.
• Database and Website Management: Update stakeholder databases, project websites, and social media content regularly.
• Project Management: Perform project tasks within allotted timeframes and budget parameters, ensuring timely and cost-effective completion.
• Issue Communication: Communicate issues and challenges to management promptly.

Skills, Knowledge and Expertise

• Communication Skills: Possess excellent written and verbal communication skills.
• Attention to Detail: Be detail-oriented, flexible, and able to multitask in a dynamic environment.
• Public Interaction: Be comfortable interacting with the public both virtually and in-person.
• Availability: Be available to attend public meetings and in-person events during workday, evening, and weekend hours.
• Software Proficiency: Be proficient in Microsoft Office, OneDrive/SharePoint, Google Maps, Google Drive, Constant Contact, and social media platforms (Facebook, Twitter, Instagram, LinkedIn).
• Digital Engagement Tools: Be familiar with digital engagement tools, including electronic mapping, online survey tools, and other public engagement software, such as Adobe Creative Suite, ArcGIS, SurveyMonkey, MetroQuest, Poll Everywhere, TypeForm, WordPress, and Geosocial interactive mapping.
• Adobe Knowledge: Possess basic knowledge of Adobe Creative Suite programs, including InDesign, Illustrator, Photoshop, and/or PremierePro.

Minimum Requirements

• Positive Attitude: A great attitude and enthusiasm for community engagement!
• Experience: 0-3 years of experience in public outreach, marketing, communications, public relations, government relations, planning, public policy, and/or a related discipline.
• Education: Bachelor's Degree (highly preferred).

About Arellano Associates

Established in 1994, Arellano Associates (AA) is a specialized technology, communications and public outreach firm focusing on public infrastructure, transportation, and community planning programs throughout Southern California. Arellano Associates is certified as a Small Business-owned (SBE) and Disadvantaged Business Enterprise (DBE). We have placed a specific emphasis upon transportation, local planning, project management and technical support programs. AA serves public and private sector clients with improved communications, analytical and strategic planning methods for maximum benefit to constituents, the general public and the overall environment.

Our Hiring Process

Stage 1: Applied

Stage 2: Review

Stage 3: First Interview

Stage 4: Final Interview

Stage 5: Hired

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