Technical Project Coordinator

IT Project Coordinator

Bring your coordination expertise to a dynamic tech environment where your skills make a real impact.

We're looking for a detail-driven professional with:

• 2–4 years of hands-on experience in administrative support or project coordination
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams)
• Familiarity with project management tools (e.g., Microsoft Project, Planner, JIRA, Planview Pro PPM)
• Excellent written and verbal communication with sharp attention to detail
• Strong interpersonal skills and a professional demeanor for engaging stakeholders at all levels
• Proven ability to thrive in fast-paced, multi-tasking environments

Preferred qualifications include:

• Associate's degree in business, IT, project management, or related field
• Certifications such as PMP, CAPM, Agile, ScrumMaster, SAFe, or ITIL

As an IT Project Coordinator, you'll be the central hub connecting internal teams, business partners, vendors, and contractors to ensure smooth project execution. You'll support the Technology Department by managing meetings, documentation, and quality assurance activities, while helping drive projects forward with precision and clarity.

• Project Coordination: Build and maintain project plans and timelines with PMs
• Meeting Management: Schedule and organize meetings, prepare agendas, and capture minutes
• Vendor & Stakeholder Liaison: Communicate project requirements and updates clearly and efficiently
• Documentation & Reporting: Maintain organized project files, dashboards, and status reports
• Quality Assurance Support: Contribute to UAT, PVV, QA, and other testing activities
• Administrative Support: Track KPIs, manage calendars, and assist with ad hoc tasks
• Safety Compliance: Complete Track Access Safety Training to coordinate vendor work near rail systems

• Agile mindset with the ability to adapt to shifting priorities
• Strong time management and organizational skills
• Collaborative spirit with the ability to work independently
• Confidence to escalate issues and resolve conflicts effectively
• Willingness to learn and grow within a fast-evolving tech landscape

You'll play an active role in promoting workplace safety, reporting hazards, and ensuring compliance with safety procedures and policies.

If you're a proactive, organized, and communicative professional who thrives in collaborative environments, we want to hear from you. Apply today and help us deliver technology solutions that move the business forward.

12+ Month Contract - 100% Onsite in Hampton, VA - Hours: 8-5 Monday Through Friday

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package.

Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Apex team member can provide.