Project Coordinator - Remote Eligible

Project Coordinators Needed

Our client is seeking two Project Coordinators to support ongoing initiatives within the Core Tech Refresh Program and general project delivery efforts. Each role has a distinct focus, but both require strong organizational skills, attention to detail, and the ability to work collaboratively in a fast-paced environment.

Role 1: Project Coordinator – Core Tech Refresh Program

This coordinator will support a long-term technology refresh initiative by assisting project managers with administrative and operational tasks, primarily within ServiceNow PPM and Smartsheets.

Responsibilities:

• Maintain and update project data in ServiceNow PPM
• Support project managers by managing documentation and tracking deliverables
• Assist in scheduling meetings and coordinating logistics
• Monitor project progress and ensure alignment with deadlines
• Attend client and internal meetings to capture action items and updates

Preferred Skills:

• Experience with ServiceNow PPM (strongly preferred)
• Familiarity with Smartsheets and Google Workplace
• Strong organizational and communication skills
• Ability to work independently and manage multiple priorities

Role 2: Project Coordinator – Project Delivery Support

This coordinator will work closely with a Project Delivery Manager, assisting with repetitive tasks, research, and documentation. The role is more dynamic and involves shadowing, running meetings, and supporting day-to-day operations.

Responsibilities:

• Assist in coordinating schedules and meetings
• Support documentation efforts including planning and progress reports
• Monitor team progress and coordinate client support efforts
• Run meetings in the absence of the manager
• Communicate frequently with team members and leadership

Preferred Skills:

• Previous project coordination experience
• Excellent customer service and interpersonal skills
• Experience with Google Workplace; ServiceNow PPM is a plus but not required
• Ability to work in a team and adapt to changing priorities

General Requirements for Both Roles:

• Strong attention to detail and follow-through
• Ability to manage multiple tasks and deadlines
• Comfortable working in a remote environment
• Experience with project tracking tools and documentation

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Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.