Project Coordinator - Remote Eligible

Project Coordinator

Seeking a Project Coordinator to support the Core Tech Refresh Program and other project delivery initiatives. This role provides administrative, operational, and financial tracking support to project managers, ensuring accurate project reporting, effective communication, and on-time delivery. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced, remote environment.

Key Responsibilities:

• Manage administrative aspects of client and internal projects
• Maintain and update project records, schedules, and documentation
• Track and monitor project progress, milestones, and deliverables against deadlines
• Assist project managers with planning, reporting, and operational support
• Coordinate schedules, meetings, and logistics for project teams and stakeholders
• Attend client and internal meetings; capture notes, action items, and follow-ups
• Coordinate client support efforts and facilitate cross-team communication
• Assist in preparing progress reports, planning documentation, and status updates
• Monitor team progress and escalate risks or issues as appropriate
• Run and update weekly and monthly financial reports to support ATCT program budget tracking

Program-Specific Responsibilities: (Core Tech Refresh Program)

• Maintain and update project data within ServiceNow PPM
• Support long-term technology refresh initiatives through accurate tracking and reporting
• Utilize Smartsheets and Google Workspace to manage documentation and deliverables
• Ensure project and financial data accuracy and alignment with program timelines

Required Skills & Qualifications:

• Previous project coordination or project support experience
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple tasks, timelines, and competing priorities
• Strong written and verbal communication skills
• Ability to work independently and collaboratively in a remote environment
• Proficiency with project tracking tools, reporting, and documentation
• Excellent customer service and stakeholder support skills

Preferred Skills:

• Experience with ServiceNow PPM, including resource assignments and financial tracking (strongly preferred)
• Familiarity with Smartsheets and Google Workspace

Education & Experience:

• Associate degree or equivalent experience/education
• 3–4 years of relevant project coordination experience preferred

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Apex team member can provide.