Project Coordinator - Otezla (franchise)

Otezla (Franchise) Project Coordinator

Join Amgen's Mission of Serving Patients

At Amgen, if you feel like you're part of something bigger, it's because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do.

Since 1980, we've helped pioneer the world of biotech in our fight against the world's toughest diseases. With our focus on four therapeutic areas –Oncology, Inflammation, General Medicine, and Rare Disease– we reach millions of patients each year. Amgen is advancing a broad and deep pipeline of medicines to treat cancer, heart disease, inflammatory conditions, rare diseases, and obesity and obesity-related conditions. As a member of the Amgen team, you'll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives.

Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you'll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

The Project Coordinator will provide high-level administrative and project support to the Associate Vice President (AVP) and GM for Marketing and Sales- Otezla. This position requires a proactive, detail-oriented individual with strong organizational and communication skills who thrives in a dynamic, fast-paced environment. The coordinator will play a key role in managing day-to-day operations, supporting departmental needs, maintaining accurate rosters and organizational tools, and executing key administrative and communication functions across the Otezla team which includes close partnership with field and home office across both Derm and Rheum areas.

Responsibilities Include:

• Draft and edit executive-level communications and announcements that impact the broader Marketing and Sales organization.
• Develop and maintain briefing documents and pre-read packets tailored for stakeholder meetings, business reviews, and field communications.
• Collaborate with cross functional teams across both Derm and Rheum and synchronize internal messaging and drive unified support across marketing, cross functional and sales teams.

Executive Calendar & Workflow Optimization:

• Lead calendar optimization for the AVP and Marketing/Sales leadership, prioritizing stakeholder engagement, cross-functional visibility, and time management across time zones.
• Serve as liaison between senior leadership, sales managers, and internal support functions (eg. V&A, PAR, HR, Finance, Operations), facilitating rapid execution of priorities and minimizing workflow bottlenecks.

Sales Operations Program Management:

• Drive the execution and continuous improvement of key sales administrative processes including territory alignment, headcount tracking, and FRN validation, ensuring alignment across Derm and Rheum.
• Manage and maintain cross-functional rosters, headshots, org charts, and address books, enabling operational accuracy and readiness across the salesforce.
• Closely partner with sales planner to ensure smooth transition and coordination of headcount movements, LOAs, onboarding/offboarding activities, and FRN corrections, including across HR, Sales Ops, and Field Leadership.
• Oversee logistics and content delivery for key field-facing programs such as the National Sales Meeting (NSM) and department-wide communications.
• Partner across GMM and Sales Force Effectiveness to plan, organize and execute Chairman Circle.

Strategic Project & Meeting Coordination:

• Coordinate executive-level and cross-functional meetings including agenda creation, briefing materials, deck production, presenter coordination, and follow-up on action items for strategic discussions and business reviews.
• Liaise with sales planner to coordinate and assist with AVP-level engagement activities including All-Staff events, team building, and recognition programs.
• Track and manage executive and organizational priorities by reporting on project milestones, anticipating resource needs, and escalating operational gaps to leadership.
• Plan and maintain all administrative aspects of the Chairman Circle Event including communication cascade, attendee distribution lists, and calendar management. This role will also liaise with hotel and vendor partners to ensure a smooth and exceptional experience for executives and winners experience.
• Coordinate across multiple functions to support the necessary administrative tasks to transition from a commercially promoted product

Employee Experience & Field Integration:

• Track applicable milestone for field based teams and help sales planner when necessary for refining the onboarding journey for field-based hires, initiating tech/system setup, sending onboarding kits, and driving early engagement via Yammer and Teams.
• Partner with commercial operations to ensure seamless access to portals, Concur, TAR, Vision, and eStore; troubleshoot onboarding gaps and escalate as needed.
• Coordinate cross-functional communications to ensure field readiness, personalized welcome communications, and accurate contact/resource documentation.

Collaboration Platforms & Knowledge Management:

• Maintain MS Teams environments for all major commercial channels—organizing files, decks, photos, NSM materials, and channel permissions.
• Implement file management best practices across digital platforms (Teams, SharePoint, Box) ensuring easy access to business-critical documents, while archiving legacy content for compliance and historical value.

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The professional we seek is a motivated individual with these qualifications.

Basic Qualifications:

• Bachelor's degree
• OR
• Associate's degree and 4 years of administrative experience
• OR
• High school diploma / GED and 6 years of administrative experience

Preferred Qualifications:

• Experience working large matrix organizations
• 4+ years of experience in an administrative support role supporting large teams at different levels
• Managing multiple calendars including coordination across multiple time zones
• Experience working across organizations, including in partnered programs
• Excellent written, verbal, and presentation skills in communicating key business and clinical information
• Advanced knowledge of MS Office including MS Excel, PowerPoint, and Word (i.e. word processing, presentations, and spreadsheet skills) MS Teams, Sharepoint, and the expense management systems
• Experience providing administrative support to remote staff
• Outstanding organizational and interpersonal skills
• Ability to work in a fast-paced, deadline-driven environment
• Discretion in dealing with proprietary information

What you can expect from us

As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well-being. From our competitive benefits to our collaborative culture, we'll support your journey every step of the way.

The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications.

In addition to the base salary, Amgen offers a Total Rewards Plan, based on eligibility, comprising of health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities that may include:

• A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts
• A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan
• Stock-based long-term incentives
• Award-winning time-off plans

Apply now and make a lasting impact with the Amgen team.