Project Coordinator

Project Coordinator

At Allens, our business teams are also specialists in their field, using their unique knowledge and expertise to solve critical client and business challenges. You'll be a part of our Information Technology Projects team. This team plays a pivotal role in supporting strategic and business-as-usual initiatives across the firm, ensuring projects are delivered efficiently and aligned with governance frameworks.

As the Project Coordinator you will:

• Coordinate and track multiple concurrent projects using project tools, ensuring tasks are accurately scoped, assigned, and updated accurately. Monitor progress, refine the backlog and flag blockers or delays.
• Own, schedule and facilitate meetings via MS Teams, including stand-ups, retrospectives, and stakeholder updates. Take and circulate minutes, action items and maintain clear communication channels across project teams.
• Prepare and maintain project documentation and track key metrics including budget and resource utilisation. For example, status reports, RAID registers, resource allocation and timeline tracking.
• Support governance and compliance activities, including audit readiness and onboarding of new team members.
• Act as a first point of contact for troubleshooting project tools, provide guidance to team members, and help standardise templates and workflows across projects.

This is a 12-month contract opportunity. Hybrid working (60% in the office) is how we work however flexibility matters at Allens, so if you are seeking hybrid working or are looking for flexibility in your work, we would be happy to discuss what arrangements would work best for you.

You will have:

• Experience in project coordination or support roles on technology projects, with experience in Jira, MS Project and Teams highly desirable.
• Strong organisational and communication skills, with the ability to manage multiple priorities and stakeholders.
• Demonstrated initiative in program scheduling, risk identification and reporting, including backlog refinement and project reporting.
• Solutions-focused, hands-on, detail-oriented, and adaptable.
• A desire to learn, grow, network, and mentor others.

We're looking for someone who is proactive, takes ownership and drives coordination tasks, and is curious about improving processes and tools.

In joining Allens, you will receive unparalleled learning and development opportunities. You will be challenged, supported and guided as you learn and develop, and will be encouraged to grow. We foster greatness, and will coach and support you to meet your goals and aspirations.

Our unique Career Deal allows you to take control of your career and provides a transparent approach to career development. Our international alliance with Linklaters means we are able to support secondments all over the world.

Our benefits include:

• Financial : market competitive fixed remuneration, employee recruitment referral program, discounts at hundreds of suppliers including retail outlets, health and travel insurance, charity matched funding program.
• Health and wellbeing : fully subsidised gym memberships, annual flu vaccinations, skin checks, in-house snacks and catered meals, subsidised sporting and social activities, Employee Assistance Program including confidential counselling, wellbeing coaching and financial coaching for employees and their families.
• Flexibility : hybrid and flexible working arrangements to support you in your work and life commitments and passions, equipment to support working from home.
• Leave : ability to purchase additional annual leave.
• Recognition : team based recognition including social activities and contribution based recognition activities, and annual Allens Values Awards to nominate and recognise the incredible contributions of our people.

Allens is also proud to invest in our communities, giving you the opportunity to make a difference through our work on reconciliation, the environment and other social justice issues as well as our workplace giving and volunteering programs.