Project Coordinator

Project Coordinator (San Francisco)

At Air Apps, we believe in thinking bigger and moving faster. We're a family-founded company on a mission to create the world's first AI-powered Personal & Entrepreneurial Resource Planner (PRP), and we need your passion and ambition to help us change how people plan, work, and live. Born in Lisbon, Portugal in 2018 and now with offices in both Lisbon and San Francisco we've remained self-funded while reaching over 100 million downloads worldwide.

Our long-term focus drives us to challenge the status quo every day, pushing the boundaries of AI-driven solutions that truly make a difference. Here, you'll be a creative force, shaping products that empower people across the globe.

Join us on this journey to redefine resource management and change lives along the way.

The Role

As a Project Coordinator, you will play a key supporting role in the smooth day-to-day running of our operations. Your focus will be on coordinating workflows, keeping Jira boards up to date, and ensuring communication flows seamlessly across teams. This is a hands-on, detail-oriented position – ideal for someone who enjoys organizing processes, solving small problems before they grow, and helping teams stay on track. This is not a Project Manager position, but rather an operational support role with a focus on coordination and execution. You will report directly to the CEO and collaborate closely with multiple teams based in San Francisco and Lisbon.

Responsibilities

• Coordinate and track daily operational tasks across teams.
• Manage and update Jira boards, dashboards, and reports to reflect accurate status of tasks.
• Monitor workstreams, follow up on task progress, and help ensure deadlines are met.
• Organize documentation and maintain workflows for easy team access.
• Assist with preparing internal reports, dashboards, and presentations.
• Identify bottlenecks or blockers early and help facilitate solutions.
• Suggest small improvements to workflows and coordination processes.

Requirements

• Around 2–4 years of experience in an operations, coordination, or administrative support role.
• High proficiency in Jira, including setting up dashboards, filters, and simple automations.
• Strong organizational skills, with the ability to manage multiple tasks simultaneously.
• Excellent communication skills, both written and verbal.
• Detail-oriented, proactive, and comfortable working collaboratively across teams.

Why Join Air Apps?

• Apple hardware ecosystem for work.
• Annual Bonus.
• Medical Insurance (including vision & dental).
• Disability insurance - short and long-term.
• 401k up to 4% contribution.
• Air Stipend of $3,120/year, paid over 12 monthly installments (for home office, learning, wellness, etc.).
• Air Conference – an opportunity to meet the team, collaborate, and grow together.

Diversity & Inclusion

At Air Apps, we are committed to fostering a diverse, inclusive, and equitable workplace. We enthusiastically welcome applicants from all backgrounds, experiences, and perspectives. We celebrate diversity in all its forms and believe that varied voices and experiences make us stronger.

Application Disclaimer

At Air Apps, we value transparency and integrity in our hiring process. Applicants must submit their own work without any AI-generated assistance. Any use of AI in application materials, assessments, or interviews will result in disqualification.