Project Coordinator – Public Improvements

Project Coordinator – Public Improvements

AECOM is currently seeking a skilled Project Coordinator – Public Improvements to support San Diego International Airport.

This position provides technical clerical and administrative support for all phases of construction of Authority, offsite public improvement projects, including preparing and tracking documents from project initiation through project close-out; attending construction meetings; taking and transcribing meeting minutes; interacting with staff, consultants, contractors and the public; and performing related duties as assigned. The Project Coordinator – Public Improvements will report to the Construction Manager.

Provides administrative support to the project managers, Construction Manager, and Inspectors; types and/or drafts, formats, proofreads, edits and routes correspondence, memoranda, reports, agreements, amendments, specifications, addenda, certificates, submittals, RFI's, RFQ's, consultant and contractor payments, bid documents, closeout forms, staff reports, forms, bulletins and other documents ranging from routine to moderate difficulty; drafts change orders; prepares directive letters to contractors regarding contract compliance; analyzes contracts relative to contractor services; and, responds to contractor, client and public issues and ensures timely corrective action.

Proofreads and checks typed and other materials for accuracy, completeness and compliance with Authority and contract standards, policies and procedures; ensures materials, reports and documents for signature are accurate and maintains and enters a variety of data in databases and spreadsheets; routes documents for signature.

Maintains Bidder and Contractor databases; prepares consultant agreements and amendments, assembles and compiles project contract specifications and gets specifications documented and distributed; prepares bid packages and corresponding forms; generates bid tabulations for project managers and Construction Manager; documents all incoming and outgoing documents; processes, routes and tracks project submittals, requests for information, bulletins, and other documents for signature; inputs and updates punch-list items; coordinates with Document Control and; assists with the preparation and processing of project closeout procedures.

Prepares, prints and distributes staff reports, checklists and related information for construction phases for Board review; prepares technical worksheets and tables; establishes, manages, maintains and updates project databases, logs, indexes and files; files documents; researches and assembles information from a variety of sources for the preparation of records and reports; reviews invoices to ensure conformance with contract provisions and budget; processes contract payment; updates accrual log; makes arithmetic and statistical calculations.

Assists project staff by preparing and/or typing memoranda, correspondence, and other technical documents using word processing, spreadsheet or database software and monitors progress and approvals, generates reports and develops materials for meetings; stamps and routes drawings; interacts with consultants, contractors and outside agencies to ensure compliance with Authority, City of San Diego, San Diego Metropolitan Transit System (MTS), and North County Transit District (NTCD) standards; acts as liaison between staff and other departments; schedules, coordinates, confirms, and attends pre-bid conferences, bid openings, pre-construction, safety, and construction progress meetings; prepares and distributes meeting announcements; sign-in sheets; takes and transcribes meeting notes.

Attends to a variety of office administrative details; maintains inventory and orders office supplies, performs minor repairs and requests repairs as needed; processes work requests; provides training assistance to Project Assistants on construction-related practices and protocol; reviews and guides others through the process for ensuring compliance with contract specifications.

Minimum requirements: High School Diploma + 6 years of experience, or demonstrated equivalency of experience and/or education. A valid Class C driver's license and the ability to maintain eligibility under the Airport Authority's Authorized Drivers Program. Successful clearance of TSA background check and drug/alcohol screening is a prerequisite working at the airport.

Preferred Requirements: Two years of facilities or construction industry administrative experience preferred.