Project Coordinator

Project Coordinator

Provides project support to Project Managers and Principals of different practice areas.

Organizes and schedules meetings and appointments related to projects and areas of practice.

Attends project meetings, takes detailed meeting minutes, and distributes appropriately.

Sends correspondence to Consultants and General contractors.

Assists project team with data entry and file management.

Update and manage various logs related to project work and operations work.

Update and follow up delegated tasks to ensure progress to deadlines.

Assists the Project Managers with administrative tasks.

Assists Principals and Project Managers in creating consultant agreements and/or Owner/Architect agreements using AIA software.

Analyzes data related to projects (staffing, timelines, etc.)

Works with Project Manager to keep staffing data up to date.

Updates client contracts with negotiated terms and incorporates edits.

Submits client contracts to legal department for review and tracks review process.

Requests Certificate of Insurance certificates from legal department.

Assists project team with travel arrangements and/or expense reports.

3+ years of experience in a project coordination or administrative role within a professional services or design-focused environment. Experience in architecture, engineering, or construction industries is a plus.

Bachelor's degree preferred but not required.

Effective verbal, written communication and organizational skills.

Strong attention to detail and excellent time management skills.

Proven ability to execute tasks and able to work independently.

Flexible, high service orientation, and a quick learner.

Comfortable with analysis data and administrative tasks.

Knowledge of Microsoft Office (Word, Excel, Outlook, and PowerPoint).

At Perkins&Will, we foster a culture that is diverse and inclusive and strive for pay practices that are fair, competitive, and reflect our commitment to pay equity. Our compensation decisions include but are not limited to a candidate's qualifications including skill sets, education, experience and training, licensure and certifications credentials if applicable, and business-related factors. This practice extends to all employees, including performance considerations for merit increases, job promotions, and transfer opportunities. We additionally review our pay practices, conduct pay equity audits and ensure our managers are trained in our pay practices on an annual basis. At the time of posting this job advertisement, the annual pay range for this position is between $61,600 and $78,700 commensurate with qualifications. In addition, we provide a comprehensive benefits package for full time employees including, medical, dental, vision, FSA/HSA accounts, 401k with employer match, PTO and paid holidays, short-term and long-term disability, paid parental leave, commuter benefits, life insurance, and learning and development opportunities.

Perkins&Will has established and adopted an Equal Employment Opportunity Employment policy ("EEO"), which is part of the Company's Human Resources Policy. The purpose of this EEO policy is to ensure that all employment decisions are made on a non-discriminatory basis, and without regard to sex, race, color, age, national origin, religion, disability, genetic information, marital status, sexual orientation, gender identity or expression, gender reassignment, citizenship, pregnancy or maternity, veteran status, or any other status protected by applicable national, federal, state, or local law. In some cases, local laws and regulations may provide greater protections than those outlined here and employees will be covered by the laws of their local jurisdiction.

Perkins&Will will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.